Logistics Officer for IOM: Juba, South Sudan

Closing date: 09 Jul 2019

Position Title: Logistics Officer

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, Six months with a possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09 July 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic

Republic (the); Lesotho; Libya; Marshall Islands; Mauritania; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Senior Resource Management Officer (SRMO), the direct supervision of Head of Procurement and Logistics Unit, in close coordination with Procurement and Logistics Officers in Juba, the successful candidate will be accountable and responsible to ensure the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics in the mission.

The successful candidate will be responsible and accountable for providing support to ongoing activities with procurement and logistics services in Juba. S/he will also contribute to providing recommendations aiming at increasing effectiveness and efficiency of logistics management of IOM South Sudan, in compliance with IOM’s principles of:

• Best value for money

• Accountability, integrity, and transparency

• Fairness and effective competition

• The best interest of IOM

Core Functions / Responsibilities:

Logistics:

1. Manage logistical activities in Juba and provide logistical support to the field offices. This specifically includes shipments and convoy handling, logistical support for programs and humanitarian hubs, staff guest houses management, property, and assets control for hubs and staff guest houses, service/maintenance of fleet and fleet management including earth moving equipment, coordination of common transport services (CTS), administrative support for the workshop.
2. Liaise with project managers and sub-offices regarding all logistics service requirements in the mission and to optimize purchasing power; maintain logistics services database to generate reports for donor reporting as necessary, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all logistic procedures.
3. Take responsibility for all planning, implementation and monitoring aspects related to logistical needs of the mission.
4. Analyze logistics service requests, initiate bidding processes in coordination with procurement unit to identify qualified service providers, and evaluate information regarding logistics vendor's performance regarding quality, prices, and delivery of goods in view of the organizations best interests.
5. Follow up and liaise with procurement unit on logistic related purchase orders status and keep project managers and requestors abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with Purchase Order (PO) specifications and that all goods are in good condition.
6. Draft property lease contracts and rental agreements in coordination with procurement and Legal Department in HQs; ensure that the finance unit is aware of contractual terms and conditions. Monitor owner's/service providers compliance to contractual agreements and coordinate for the payments of utilities.
7. Provide regular support to warehousing operation and supervise warehouse management team and operation in absence of Warehouse Officer.

Staff Guest Houses and other Facility Management:

1. Manage IOM staff guest houses booking systems in Juba which includes managing booking confirmation, cancellations, check in/out process and initiating all relevant necessary communication to the staff in this regard in a timely manner. Also, ensure the integrity and accuracy of the booking system.
2. Ensure proper cost recovery tracking of IOM guest houses residents and regularly coordinate with Resource Management Unit (RMU) for recovery and timely posting in IOM financial system. Also, regularly assess residents needs in the IOM staff guest houses, and draft proposals to meet these needs.
3. Ensure the IOM Offices and Staff Guest House in Juba have adequately functioning facilities and are in a fully operational state all the time. This also includes monitoring of the facilities related issues and bringing those to the attention of the senior management along with proposed solutions.
4. Coordinate repairs, regular and preventive maintenance, expansions and installation of infrastructure both conventional and temporary installations in close coordination with senior management. Recommend maintenance agreements with competent service providers when it is feasible and determined to be cost effective.
5. Assist Project Officers (Humanitarian Hubs) in drafting, coordinating and signing of MoUs with various humanitarian partners.

Common Transport Service and Fleet Management:

1. Coordinate Common Transport Services (CTS) activities at the mission level and ensure proper tracking and timely reporting of CTS activities.
2. Liaise with the Logistics Cluster concerning transport and delivery of goods to the field locations. Attend Logistics Cluster meetings as well as any other related coordination meetings regularly.
3. Responsible to supervise fleet management team ensuring the proper upkeep of the fleet administratively and operationally, including general maintenance and preventive maintenance programs, maintenance of quality and safety standards, fleet planning and operations, and coordinate fleet operations in accordance to the procedures and normative guidelines set by the Policy on the Use of IOM Vehicle.
4. Responsible for maintaining, tracking and timely renewal of insurances of vehicles, earthmoving equipment, boats and goods in transit for IOM South Sudan in accordance with IOM property insurance policy.
5. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience

• Progressively responsible experience in procurement and logistics operations;

• Experience working in complex humanitarian operations, specifically meeting timelines;

• Experience living and working in a conflict environment;

• Knowledge of asset management processes and procedures;

• Ability to supervise, direct, coach and mentor staff;

• Excellent level of computer literacy and good knowledge of SAP/PRISM required.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

The appointment will be subject to certification that the candidate is medically fit for appointment,

accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 09 July 2019 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 26.06.2019 to 09.07.2019

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fees). IOM does not request any information related to bank accounts.

Requisition: SVN 2019/179 (P) - Logistics Officer (P2) - Juba, South Sudan (56030368) Released

Posting: Posting NC56030369 (56030369) Released

By: SouthSudanCareers