Job Advert: Contract Manager - Health Pooled Fund 3

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Image result for Crown Agents ngo logo
Closing date: 31 Jul 2019
This position is responsible for ensuring the sound management of a portfolio of NGO implementing partner contracts through monitoring financial, reporting, M&E and contractual compliance under HPF3. The Contract Manager will supervise Contract Officers and an Asset and Compliance Assistant.
  • Provide compliance oversight during the RFP evaluation process.
  • Review budgets for compliance cost realism and cost reasonableness as well as take lead on financial and contractual negotiations with bidders.
  • Carry out financial management capacity assessments of implementing partners.
  • Ensure HPF implementing partners and service providers undergo Crown Agents Ethical Due diligence process.
  • Prepare contractual documents for review by the legal team.
  • Develop Implementing Partners audit terms of reference and approve auditors.
  • Review monthly IP financial expenditure, budgets, and variance analysis to ensure cost eligibility, accuracy, realism, value for money and compliance with HPF and donor reporting guidelines.
  • Support IPs to use the Grant Management System to manage their contractual reporting obligations and make claims
  • Ensure that contract data on the Grant Management System is up to date.
  • Work with technical managers and service providers to ensure that all targets and deadlines are achieved according to budgeted work plans.
  • Work with technical managers to review, approve and prepare contract amendments.
  • Carry out periodic review meetings with implementing partners to review progress against targets, work plan and budget
  • Monitor fiduciary, statutory and contractual compliance for implementing partners.
  • Prepare IP monthly finance risk registers.
  • Review and evaluate technical and cost proposals for the emergency response (ER) fund.
  • Carry out financial spot checks to review expenses, financial management and identify areas for improvement.
  • Ensure an up to date asset register for IPs is in place and any asset losses are recorded in the incident log and that DFID is notified
  • Input into monthly, quarterly and annual reporting processes as needed.
  • Manage the day to day communication with implementing partners.
  • Represent the Contracts team in presentations to donors, IPs, other stakeholders, and the HPF team
  • Other tasks as assigned relating to IP compliance, procurement, and asset management as required and designated by line manager.
Reporting and communication
This position reports to the Finance Director and will supervise the Contract Officers and the Assets and Compliance Officer.
Duration
Full-time, Fixed-term, from September 2019 to June 2023 (project-funding dependent)
HOW TO APPLY:


By: SouthSudanCareers

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