Job advert: Programs Manager
Closing date: 19 Jul 2019
The purpose of the position is to:
• Provide expertise to and oversight of all program/project related activities and
responsibilities within Joint Aid Management South Sudan, and ensure these are carried out
effectively.
• Provide expertise to and coordination of grants acquisition-related activities.
• Ensure the adoption, implementation and strategic reporting against Strategic
Objectives, Targets, and Outcomes.
• Review and prepare reports on Salesforce CRM
• Manage and support Program Team staff; assist and support Operations Manager, Area
Managers, Project Managers; sector specialists in order for them to understand, implement
& report on JAMINT and JAM Country Office mandated requirements, while ensuring that
financial components of the program are adhered to.
responsibilities within Joint Aid Management South Sudan, and ensure these are carried out
effectively.
• Provide expertise to and coordination of grants acquisition-related activities.
• Ensure the adoption, implementation and strategic reporting against Strategic
Objectives, Targets, and Outcomes.
• Review and prepare reports on Salesforce CRM
• Manage and support Program Team staff; assist and support Operations Manager, Area
Managers, Project Managers; sector specialists in order for them to understand, implement
& report on JAMINT and JAM Country Office mandated requirements, while ensuring that
financial components of the program are adhered to.
KEY RESPONSIBILITIES:
Program/Project Management
• Ensure Program staff is provided with adequate and appropriate training opportunities.
• Supervise and mentor program staff, both in person and through remote management,
in areas relating to grants acquisition design and implementation DME and grant
management.
• Ensure that donor, JAMINT and CO requirements and project targets are met during
program implementation and suggest adjustments when and where necessary.
• Ensure monthly grant expenditure tracking is being conducted, financial projections &
reports are being reviewed, and any concerns are highlighted and acted upon as soon as
they arise.
• In consultation with Sector Leads, Operations Manager and Area Managers develop
implementation approaches that enable all projects to achieve outputs and outcomes within
prescribed timeframes and budgets.
• Provide recommendations to the Country Director for improved, streamlined and
updated grant management systems at the department level.
• Oversee field staff capacity building programs/training to ensure positive community
involvement and participation is carried out in program implementation.
• Ensure that proper community development practices and “Do No Harm” practices are
incorporated and upheld throughout the planning and implementation of programming.
Program/Project Management
• Ensure Program staff is provided with adequate and appropriate training opportunities.
• Supervise and mentor program staff, both in person and through remote management,
in areas relating to grants acquisition design and implementation DME and grant
management.
• Ensure that donor, JAMINT and CO requirements and project targets are met during
program implementation and suggest adjustments when and where necessary.
• Ensure monthly grant expenditure tracking is being conducted, financial projections &
reports are being reviewed, and any concerns are highlighted and acted upon as soon as
they arise.
• In consultation with Sector Leads, Operations Manager and Area Managers develop
implementation approaches that enable all projects to achieve outputs and outcomes within
prescribed timeframes and budgets.
• Provide recommendations to the Country Director for improved, streamlined and
updated grant management systems at the department level.
• Oversee field staff capacity building programs/training to ensure positive community
involvement and participation is carried out in program implementation.
• Ensure that proper community development practices and “Do No Harm” practices are
incorporated and upheld throughout the planning and implementation of programming.
Program Development/Project Design:
• In coordination with the Country Director and Operations Manager, develop strategically
concepts and plans for program growth in keeping with the Country Office Strategy.
• Ensure project proposals address community needs / include community participation,
and are in alignment with JAM South Sudan strategic objectives and Strategic Objectives,
Targets and Outcomes.
• In coordination with the Country Director and Operations Manager, develop strategically
concepts and plans for program growth in keeping with the Country Office Strategy.
• Ensure project proposals address community needs / include community participation,
and are in alignment with JAM South Sudan strategic objectives and Strategic Objectives,
Targets and Outcomes.
Monitoring, Reporting, and Evaluation:
• Ensure that all program/project information needed for the Strategic Report and other
evidence-based reporting is being collected throughout the year in a manner that provides
for an excellent demonstration of results and impact.
• Ensure each project design and the budget includes a baseline study that will enable the
formulation of evidence for reporting purposes.
• Coordinate the overall reporting of donor-funded projects, ensuring that reporting
requirements are met and reports are submitted to JAMINT and donors on time and in high-quality English.
• Present monthly and quarterly progress reports to the Country Director
• Coordinate with and support M&E staff and sector specialists in the planning and
conduct of field assessments and technical evaluations of projects.
• Ensure program documentation is retained/saved/filed on hard copy and on share drive
for future reference as required.
• Ensure that all program/project information needed for the Strategic Report and other
evidence-based reporting is being collected throughout the year in a manner that provides
for an excellent demonstration of results and impact.
• Ensure each project design and the budget includes a baseline study that will enable the
formulation of evidence for reporting purposes.
• Coordinate the overall reporting of donor-funded projects, ensuring that reporting
requirements are met and reports are submitted to JAMINT and donors on time and in high-quality English.
• Present monthly and quarterly progress reports to the Country Director
• Coordinate with and support M&E staff and sector specialists in the planning and
conduct of field assessments and technical evaluations of projects.
• Ensure program documentation is retained/saved/filed on hard copy and on share drive
for future reference as required.
Partnership and Collaboration
• Ensure effective and efficient collaboration between the Programs Team and the
support functions/departments within the Country Office.
• Take responsibility for identifying potential implementation partners and ways to develop
their capacity to become/remain partners of choice.
• Ensure high-quality relationships are developed and maintained with donors, JAM
affiliates and JAMINT, in all collaborative and partnership endeavors.
• Ensure JAM participation and contribution is being made to relevant inter-agency
initiatives, clusters, and sector/technical working groups.
• Take responsibility for identifying potential implementation partners and ways to develop
their capacity to become/remain partners of choice.
• Ensure high-quality relationships are developed and maintained with donors, JAM
affiliates and JAMINT, in all collaborative and partnership endeavors.
• Ensure JAM participation and contribution is being made to relevant inter-agency
initiatives, clusters, and sector/technical working groups.
Representation and Networking
• Under the guidance of the Country Director, represent JAM South Sudan at appropriate
UN, donor and NGO meetings and forums.
• Under the guidance of the Country Director, represent JAM South Sudan at appropriate
UN, donor and NGO meetings and forums.
KNOWLEDGE, SKILLS & ABILITIES:
• Bachelor’s degree in a relevant field. Preferably Masters.
• Advanced English language skills. (Ability to express ideas clearly and effectively, both
in spoken and written English).
• Strong understanding of the grants cycle.
• Excellent analytical and problem-solving skills.
• Familiarity with major donor funding requirements - USAID, EU, ECHO, DFID, UN
agencies, etc.
• Knowledge of project design, proposal development, M&E systems design, and
management.
• Understanding of integrated rural community development programming and processes.
• Thorough knowledge of MS Office.
• Strong capacity building and facilitation skills.
• Cross-cultural sensitivity, flexible world view, emotional maturity, and physical stamina.
• Self-starter who can work independently under pressure and who has the ability to manage
work tasks without direct supervision.
• Strong ability to work with and relate to diverse personality types, to practice relational
and ideological tolerance, and to contribute to a positive organizational culture.
• Ability to maintain performance expectations and healthy social interactions in
psychologically stressful environments and physical hardship conditions with limited
resources.
• Willing to travel as required.
• Commitment to Joint Aid Management Core Values and Vision/Mission Statement.
• Experience in grant acquisition/management; project design and proposal writing for
international donor agencies.
• Experience in integrated project design and monitoring and evaluation systems
development.
Preferred:
• Experience in program management; grants acquisition; project design and evidence
development for international donor agencies.
• Supervision within cross-cultural contexts.
• Minimum five (5) years of development and/or relief field experience or the equivalent in
the headquarters/support office of a major NGO.
• Experience in integrated program delivery and monitoring and evaluation.
• Experience in a fragile context.
• Bachelor’s degree in a relevant field. Preferably Masters.
• Advanced English language skills. (Ability to express ideas clearly and effectively, both
in spoken and written English).
• Strong understanding of the grants cycle.
• Excellent analytical and problem-solving skills.
• Familiarity with major donor funding requirements - USAID, EU, ECHO, DFID, UN
agencies, etc.
• Knowledge of project design, proposal development, M&E systems design, and
management.
• Understanding of integrated rural community development programming and processes.
• Thorough knowledge of MS Office.
• Strong capacity building and facilitation skills.
• Cross-cultural sensitivity, flexible world view, emotional maturity, and physical stamina.
• Self-starter who can work independently under pressure and who has the ability to manage
work tasks without direct supervision.
• Strong ability to work with and relate to diverse personality types, to practice relational
and ideological tolerance, and to contribute to a positive organizational culture.
• Ability to maintain performance expectations and healthy social interactions in
psychologically stressful environments and physical hardship conditions with limited
resources.
• Willing to travel as required.
• Commitment to Joint Aid Management Core Values and Vision/Mission Statement.
• Experience in grant acquisition/management; project design and proposal writing for
international donor agencies.
• Experience in integrated project design and monitoring and evaluation systems
development.
Preferred:
• Experience in program management; grants acquisition; project design and evidence
development for international donor agencies.
• Supervision within cross-cultural contexts.
• Minimum five (5) years of development and/or relief field experience or the equivalent in
the headquarters/support office of a major NGO.
• Experience in integrated program delivery and monitoring and evaluation.
• Experience in a fragile context.
HOW TO APPLY:
To Apply to send your CV to recruitment.sa@jamint.com
Should you not receive feedback within 2 weeks please consider your application unsuccessful.
As part of the screening process, we invite you to complete the Predictive Index assessment by accessing the below link.
By: SouthSudanCareers
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