Job advertisement - Assistant Project Manager for Save the Children International

VA No. SCI-1172019

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI is seeking to recruit: -

Job Title:               Assistant Project Manager

Location:              Kapoeta East (1).

Reports to:            Head of Program Implementation (dotted line to Senior Project Manager)    

Contract period:   Twelve (12) Months – with the possibility of extension based on performance and funding.

JOB PURPOSE:

The Assistant Project Manager will be responsible for the overall management and successful implementation of the project ‘Support to the livelihoods recovery, reintegration, and resilience of conflict-affected IDPs, returnees and host communities in Eastern Equatoria, South Sudan’. This will include managing the entire Project’s required deliverables/outcomes, ensuring both technical, financial control and compliance and management requirements are met, and managing relevant government/stakeholder and donor liaison requirements.

The Assistant Project Manager is responsible for ensuring that key organizational principles and approaches, such as child participation, sound monitoring, and evaluation systems, etc are well integrated throughout the project cycle; for ensuring that lessons derived through the implementation of projects are well articulated, documented and disseminated.

Reports to: Head of Program Implementation (dotted line to Senior Project Manager)

Staff directly reporting to this post: 3 Officers

Budget Responsibilities: Sub-budget holder

Role Dimensions

• Internal: All Staff and all Managers in Save the Children, Field Programme level, Field Office Manager; Operations Manager, Finance, Logistics and HR in Kapoeta
• External: County-level sections, Local and International NGOs and UN Agencies specifically in the field location

KEY AREAS OF ACCOUNTABILITY:

Project Management

• Manage the human, financial and material resources of the project as per the scheme of delegation
• Ensure the project is delivered according to the contractual requirement of the donor, i.e. all activities and deliverables are completed within the agreed timescale and budget, reports are submitted as per the agreed schedule and formats and any other requirements or criteria are fulfilled as specified in signed agreements.
• Provide operational and technical guidance and supervision to the program staff, together with the Head of the program Implementation, to ensure they have clear objectives and receive regular support and supervision and expected to manage the overall operational issues in the intervention areas.
• Prepare monthly; quarterly and annual plan in close consultation with the government and Save the Children staffs and other stakeholders
• Update detailed work plans of project staff with project implementation and ensure this is used by the whole project team to monitor project progress towards completion
• Ensure that established protocols for communication and management arrangements are followed by the project team
• Work towards creating linkages and coordination among different activities of the project and other similar actors in the area to bring the desired results and ensure sustainability.
• Participate in regular partners’ coordination and also field-based project review meetings, to include grant management, finance and operations at Kapoeta level
• Write periodic standard reports: monthly update, quarterly report, intermediate and final reports including best practices documentation and analysis which includes an analysis of the reports received from the field staff

Technical Program Effectiveness

• In collaboration with the Head of Program Implementation, Senior Project Manager and Technical Specialists, identify technical support needs of the projects and staff, and, jointly agree on how these needs will be addressed within the project. 
• Assist project staff in the use of key generic and Save the Children tools and guidelines to ensure the quality of work. These include, among others, child participation, child right programming and mainstreaming of gender, diversity and HIV/AIDS.
• Technically oversee the monitoring and evaluation plan for the project, to include outcome, output and input indicators. 
• Facilitate regular technical support visits to the project implementation sites

Other

• The Assistant Project Manager may be responsible for additional tasks and duties as and when required to support the overall Field Office Programme and Country Office priorities

NB. This post focuses on emergency/humanitarian programming, but will be expected to contribute to SCI’s dual mandate and support as needed in both emergencies and development settings.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·         Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values

·         Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

·         Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

·         Widely shares their personal vision for Save the Children engages and motivates others

·         Future orientated, thinks strategically         

Collaboration:

·         Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         Values diversity sees it as a source of competitive strength

·         Approachable, good listener, easy to talk to.

Creativity:

·         Develops and encourages new and innovative solutions

·         Willing to take disciplined risks

Integrity:

·         Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

Essential

• University/College BA or BSc Degree and/or Advanced Degree in a related field (e.g Disaster Risk Management, Agricultural Economics, Natural Resource Management, Rural Development, Development Studies, Rural Livelihoods, Agriculture/Animal Science, Public Health; or other relevant fields of study)
• At least 6 years of relevant experiences for first level degree and 4 years for an advanced degree
• Demonstrated experience and knowledge of livelihood based programs – disaster risk management, agro-business marketing and value chains, food security, natural resource management, integrated multi-sector development and emergency response operations
• Demonstrated ability in complex field operations and coordination; and willingness to take initiative and solve problems coupled with strong communication and influencing skills and mentoring staffs.
• Experience of managing donor(s) funded projects or programs.
• A good understanding of development issues in the project implementation areas in particular
• Proven ability to manage a complex and demanding workload
• Willingness and ability to travel to all project areas, within approved security frameworks
• Proven analytical and strategic planning skills and good advocacy, communication, presentation and facilitation skills
• Cultural and gender sensitivity
• Strong interpersonal skills and the ability to mentor staff
• Work experience in diverse international NGOs is an asset.
• Excellent Report Writing and English proficiency skills.
• Demonstrated application of micro soft Office: Ms Word, Excel, and PowerPoint.

Desirable

• Knowledge of the area, socio-culture and local language where the post is located as an added advantage
• Practical experiences in the implementation of projects with resilience portfolio including Pastoral and Agro-pastoral Field Schools approach, VSLAs and youth livelihoods programs

FURTHER INFORMATION & HOW TO APPLY

Interested candidates should submit applications containing an updated CV, Motivation Letter, Reference contacts, and ONLY Copies of Nationality ID, Academic documents & relevant certificates to:

The SCI HR Juba Resources Office via the email below. The position must be clearly indicated in your subject-line or envelop.

 Deadline for receiving applications is the 31^st, July 2019 by 5.00 PM or via email at jobs.southsudan@savethechildren.org or hand delivered to the SCI Country Office Juba.

The position must be clearly indicated in your subject-line or envelope.

Please note that:

·            This position is open to South Sudanese nationals only.

·            Female Candidates are encouraged to apply!

·            Only candidates who meet the selection criteria will be contacted.

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By: SouthSudanCareers